Every issue goes out approved, accessible, and preserved as the law requires.
Your aides write the newsletter. Pressroom handles the approvals, the accessibility checks, and the record.
Nothing reaches constituents without the sign-off your office chose. Writers draft, editors approve each story, and the publisher signs off the issue once; an edit after sign-off reopens it. Authors write in an editor and never touch the layout, so what was approved is what arrives. Every move is written to an audit log that cannot be edited after the fact.
Before an issue can be signed off, Pressroom checks it the way an accessibility reviewer would: image descriptions, heading order, link text, text contrast in light and dark mode, language, font size, how Outlook will render it, spam signals, broken links, and the postal address in the footer. The worst problems block the send; the rest are shown to the editor before sign-off, with the WCAG criterion named. Every issue also goes out with a plain-text version. We publish accessibility conformance reports for the email we produce and for the application itself, and we say in them what still falls short.
Every sent issue has a public web page with a permanent address and an RSS feed, so the record survives staff changes, account changes and the end of a term. Your office can place a legal hold on the whole workspace, one issue or one story; nothing under hold can be deleted or swept. Everything exports at any time in a documented format: the workspace, the full editorial history (every revision, approval, comment and the HTML that went out, with checksums), and the subscriber list.
Each office is its own workspace, with its own list, archive and settings. Everyone on staff can have a login; there is no seat count. Pricing is annual, per office, by list size, and every tier sits under Denver’s informal-bid line, so a chief of staff can buy it on the office’s services budget. The workspace belongs to the office, not to the aide who set it up, and it exports in full at any time. We bring your subscriber list over from Mailchimp or Constant Contact with statuses, unsubscribes and consent dates intact.
HB21-1110 requires Colorado public entities’ digital content to meet WCAG 2.1 AA; the good-faith grace period ended July 1, 2025.
The ADA Title II web rule requires WCAG 2.1 AA from April 26, 2027 for governments serving 50,000 people or more, and April 26, 2028 for smaller ones. A newsletter’s public archive is web content.
Under Colorado's municipal records retention schedule, an office’s publications, newsletters included, are permanent records, and an email account that closes takes its archive with it.
Not legal advice. Your clerk or city attorney decides what applies to your office; we built Pressroom so the answer is easy either way.
AI in Pressroom checks and sources; it never publishes. Every word that goes out was approved by a person, because the send is refused without a sign-off. An administrator can switch AI off for the office entirely.
Mailchimp is excellent at selling things. It has no approval gate, no accessibility check on the email it sends, a seat limit on the plans offices buy, and an archive that leaves with the account. One keystroke in its editor can break the layout. Pressroom was built for the opposite case: nothing goes out unapproved, every issue is checked, and the record is public and permanent. The same holds for Constant Contact. Longer answer: Pressroom compared with what offices use today.
Everything exports at any time in a documented format, and your public archive is already on the open web. We are a small company and say so; the trust pages list what exists today (a security overview, a data processing agreement) and what is in preparation (a filled support commitment, a named backup operator, a public status page).
Yes. A marketing tool costs an office a few thousand dollars a year; Pressroom starts at $4,500 and most district offices fit the $9,000 tier. The comparison is not the subscription; it is one accessibility complaint or one records request the office cannot answer.
No. Pressroom is a newsletter platform. It does one thing an office’s newsletter needs and does not try to be the city’s casework system.
Yes. Roles for contributors, editors, publishers and administrators, and no seat limit.
Only your office. Each office is a separate workspace; nothing is shared between offices.
We check every issue before it sends and publish conformance reports for both the email and the application. The reports are self-assessed today and say plainly what still falls short; an independent audit is planned for early 2027. Read the product’s accessibility statement and reports on app.pressrooom.com.
Yes, at any time. You export, confirm you have it, and we purge your workspace and send a receipt.
Pressroom was built inside a council office, for the staff who write the newsletter between everything else. If you run an elected office’s newsletter and want to see how yours would look going through the approvals, the checks and the archive, write to us at [email protected].